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HR DC Asst

Date: Jul 8, 2019

Location:

Company: Grainger

Company Overview

Grainger is a broad line, business-to-business distributor of maintenance, repair and operating (MRO) supplies and other related products and services. More than 3.2 million businesses and institutions worldwide rely on Grainger for products such as safety gloves, ladders, motors and janitorial supplies, along with services like inventory management and technical support. These customers represent a broad collection of industries including commercial, government, healthcare and manufacturing. They place orders online, on mobile devices, through sales representatives, over the phone and at local branches. Approximately 5,000 suppliers provide Grainger with more than 1.6 million products stocked in Grainger’s distribution centers and branches worldwide.

Position Description

Primary Function

 

The DC Administrative Assistant, Human Resources is responsible for administrative support to the building directly reporting to the Regional, Human Resource Manager.  The individual will carry out administrative support responsibilities by providing accurate information to leadership at all levels.  Must be able to support the needs of the building while demonstrating exemplary customer service to all internal team members as well as external vendors.  Must have expert level computer skills, the ability to create and report necessary financial information, and organize building/team events to build engagement among team members.  

Principal Duties & Responsibilities

 

Provides accurate and timely reports, identifies discrepancies, trouble shoots and makes necessary corrections as needed (GEAR, call out line, staffing, timesheet reporting, operational scorecards, etc.).

Assists the HR Generalist and Regional, HR Manager with the administration of staffing, temp staffing onboarding and new hire orientation.

Creates, maintains and revises general and confidential departmental files and records.

Responds to all inquiries by internal leadership, internal team members and external vendors via phone, email and in person via regular time spent on warehouse floor (benefits, leave of absence, payroll, policies and procedures).

Responsible for schedule and logistics of all team member events/activities.

Demonstrates a high level of confidentiality with team member information.

Communicates all problems and issues through various communication means, including email, telephone, documentation, and open dialogue as required for each function.

Prepares materials needed for meetings.

Locates and gathers information from the appropriate source to assist in resolving business issues.  Pursues information that may not be readily available.

Assists in the administration of a robust communications plan, including the coordination of the DC newsletter, bulletin board updates and team member events as required.

Monitors completion of all required team member training to ensure compliance with requirements.

Monitors and maintains office supplies and places orders where needed.

Performs other related duties as needed and/or assigned.

 

Position Requirements:

Preferred Education & Experience

Associate’s degree in business, administration, human resources, logistics or a related field of study preferred or equivalent experience with 1-3 years in administration. 

Knowledge of similar policies/procedures to answer questions and oversee day-to-day activities.

Expert level MS Office experience (Word, Excel, Powerpoint, Publisher, Access).  SAP experience is not required but welcomed. 

Articulate communication to a diverse audience in a clear and concise manner both verbally and written.

Demonstrates a high level of attention to detail and the ability to proof read documents for correct grammar, spelling and punctuation.

Ability to manage multiple assignments, prioritize and meet deadlines.

Professionally represents the organization at all times.

Demonstrates empathy and compassion when faced with team member issues.

Ability to work in a team environment.

Demonstrated ability to directly influence the work environment by creating a dynamic workplace that effects positive team member relationships as well as effective relationships within and across functional boundaries and with suppliers while driving business results.

 

EEOC Statement

Grainger is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


Nearest Major Market: Louisville

Job Segment: ERP, Administrative Assistant, Payroll, SAP, Technical Support, Technology, Administrative, Finance

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