Legal Executive Assistant

Date: Sep 8, 2023

Location: LAKE FOREST, IL, US, 60045-5201

Company: Grainger Businesses

About Grainger:

Grainger is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. We achieve our purpose, We Keep the World Working®, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money.

We're looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Find your way with Grainger today.

Position Details:

As the Executive Assistant, you will work with the Legal team and report to the VP, Corporate Secretary. You will be a first point of contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls and visitors) are prioritized and handled. You will manage responsibilities with a high degree of responsiveness.

This position will be based onsite in Lake Forest.

You Will:

  • Manage the leader's time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities
  • Serve as a thought partner to the leader and team by anticipating challenges, and proactively driving recommendations for solutions and process improvements
  • Create meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track and tech support is readily available
  • Manage business travel logistics and ensure leader has necessary documentation for travel (domestic and international)            
  • Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management
  • Create, organize, and co-manage department's Teams, SharePoint, and other document repositories
  • Maintain department supplies and manage associated budget; may own other department specific processes or activities      
  • Participate in and lead relevant department projects
  • Provide backup support for other administrative partners
  • Support the onboarding and departure process for department team members
  • Liase with the Executive Administrative Assistant to the General Counsel and others on various logistical matters and process documentation.

You Have:

  • 5+ years of experience supporting senior management or C-Suite leaders
  • Bachelor's degree or equivalent experience
  • An advanced knowledge of PowerPoint, MS Word, Excel and other common office applications
  • An anticipatory approach, with managing complex administrative details and determining best approach/action to use in non-routine situations
  • 3+ years of experience dealing with highly confidential matters
  • Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels
  • An accountability to uphold appropriate Company policies, procedures and operations
  • A working style that is collaborative, positive, highly energetic, and solutions-oriented

Rewards and Benefits:

With benefits starting day one, Grainger is committed to your safety, health and wellbeing. Our programs provide choice to meet our team members' individual needs. Check out some of the rewards available to you at Grainger.

  • Medical, dental, vision, and life insurance coverage starts day one
  • Paid time off (PTO) days and 6 company holidays per year
  • 6% 401(k) company contribution each pay period
  • Education assistance, including financial counseling, tuition reimbursement and low-cost degree options
  • Employee discounts, parental leave, and more

DEI Statement:

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.