Executive Assistant

Work Location Type: Remote  

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenances, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.  

 Compensation

The anticipated base pay compensation range for this position is $55,900.00  to $74,600.00 

Rewards and Benefits:

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.   

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. 

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.  

Compensation:

The anticipated base pay compensation range for this position is $55,900.00 to $74,600.00.

The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to: a candidate's experience, qualifications, geographical area, and internal equity of the team.

This is a hybrid position based in Lake Forest, IL – Remote candidates will be considered.

Position Details:

As the Executive Assistant, you will be reporting to a VP, National Accounts and will be supporting 1 VP and 2 Directors. You will be the first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls and visitors) are prioritized.

You will manage responsibilities with a high degree of responsiveness.

You Will:

• Manage the leader's time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Be a partner to the leader by anticipating challenges and driving recommendations for solutions and process improvements.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, by our leaders and providing on-site meeting support.
• Demonstrate a thorough understanding of department and appropriate Company                                                                                                        policies, procedures, and operations.
• Manage business travel logistics and ensure leader(s) have necessary documentation for travel (domestic and international).
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management.
• Co-own and manage department’s SharePoint site. Manage multiple papers and electronic documents including composing, modifying, proofreading, or disseminating; for instance, memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
• Participate in relevant department projects.
• Participate in department projects and tasks including but not limited to training and support of other Administrative Business Partners as needed.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Take action where appropriate as well as track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts.
• Support the onboarding and departure process for department team members.

You Have:

• 3+ years of previous experience as an Administrative Assistant, supporting Management.
• Bachelor's degree or equivalent experience.

• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.

• An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations.
• Detailed knowledge of business operations, organizations and relationships involved at various management levels.
• 3+ years of experience improving operational efficiency.
• A knack for learning multiple software programs. reporting automation tools experience is helpful.
• Availability for 10% of traveling yearly.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.