Facilities Admin Asst

 Work Location Type: Onsite    

Req Number 327588

About Grainger

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.

Compensation

This position is hourly. The anticipated base pay compensation range for this position is $23.12/hr and $28.89/hr.  

Rewards and Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.  

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. 

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.  

Hours – Monday through Friday 8:00am to 4:30pm

Position Overview

The Facilities Administrative Assistant plays a key role in supporting Maintenance operations by sustaining the CMMS, coordinating parts ordering, managing inventory, and assisting with financial tracking and reporting. This position provides essential administrative and operational support to ensure efficient Maintenance department performance.

You Will

Administrative & CMMS Support

• Provide administrative support to the Facilities Manager and Maintenance department.
• Perform daily data entry in the CMMS, including asset management, parts and task entry, PM setup, and asset setup.
• Collaborate with the Maintenance DC Network team to support standardization initiatives.
• Update and maintain Maintenance performance metrics.

Parts & Purchasing

• Complete purchasing and parts‑ordering forms and route them for approval and processing via P‑card or SRM.
• Source parts through the Grainger website and external vendors.
• Perform parts put‑away in various areas throughout the facility.
• Track parts usage, discrepancies, and generate reports as needed.
• Conduct daily cycle counting and reconciliation for a parts inventory exceeding $1.5M in value.

Financial & Capital Support

• Assist with monthly, quarterly, and annual financial record tracking and updates.
• Initiate Capital Appropriation Requests and support RFQ/RFP processes with vendors.

General Operational Support

• Locate and gather relevant information to help resolve issues.
• Maintain condiments, janitorial supplies, and bench stock through KeepStock.

You Have

• Advanced proficiency in Microsoft Office Suite, including: 
• Word – document creation, formatting, and reporting
• Excel – data entry, formulas, pivot tables, and reporting
• PowerPoint – presentation creation and formatting
• Outlook – calendar management, email communication, and scheduling
• Ability to quickly learn and adapt to additional digital tools and systems as needed

• Strong verbal, written, and electronic communication skills.
• Ability to meet deadlines and manage multiple priorities in a dynamic environment.
• High attention to detail, including proofreading for grammar, spelling, and punctuation.
• Ability to interact professionally with employees at all levels.
• Ability to handle company and personnel information confidentially.
• Willingness to adjust work shifts and work overtime as needed.

Preferred

• SAP experience.
• Knowledge of Maintenance operations.

Working Environment

• Exposure to heat, cold, noise, dust, and moving equipment.
• Must comply with OSHA and Hazardous Materials guidelines.
• Frequent interaction with multi‑shift operations and ability to visit all work areas within the facility.
• Work is approximately 85% office and 15% warehouse.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.