Accounts Payable Audit Coordinator

 Work Location Type: Hybrid    

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenances, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.

Compensation:

This position is hourly. The anticipated base pay compensation range for this position is $17.21 and $21.53

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.  

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. 

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.  

JOB SUMMARY

The Accounts Payable Audit Coordinator manages and updates vendor information in the Accounts Payable system, ensuring compliance with relevant guidelines and regulations. The role also supports various inquiries, maintaining data accuracy, and resolves issues related to vendor records. The role prepares and analyzes audit reports, ensuring policy compliance, and maintaining effective relationships with business partners. Additionally, the role handles expense reports, manages exceptions, and provides regular updates to management.

JOB FUNCTIONS:

• Manages and updates the Accounts Payable vendor master file, validates vendor information, ensures necessary documentation, and batches and scans vendor maintenance requests for SOX compliance.

• Updates guidelines, supports inquiries, prevents duplicate vendors, ensures naming consistency, resolves requests, manages workflows, provides training, compiles metrics, and performs data cleansing activities.

• Prepares, analyzes, and tracks trends in audit results, ensures policy compliance, timely expense reimbursement, and maintains relationships with employees and business partners.

• Ensures expense reports are in compliance with company policy, guidelines and IRS regulations and works the T&E rejection queue in OCR to process all rejected files properly.

• Provides spending information and several audit reports to various levels of management on a monthly and quarterly basis.

• Manages exceptions and rejections queues, ensure timely payments, redirect invoices, clear invalid images, contact vendors for new invoices, resolve OCR issues, and prevent duplicate processing.

• Manages email inboxes, redirect emails, review rejection reports, resend failed images, and prioritize urgent documents like check requisitions.

Knowledge, Skills and Abilities:

• KSAs Proficiency

• Effective and professional verbal and written communication skills with the ability to work effectively with internal and external business partners.

• Expertise in Accounts Payables and SAP (AP module is preferred).

• Comprehensive understanding of business principles.

• Knowledge and understanding of GAAP and Sarbanes-Oxley control compliance law and regulations is preferred

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.