Contract & Compliance Administrator

Work Location Type: Hybrid 

Imperial Supplies, a Grainger Company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a Great Place to Work-Certified™ company, we’re looking for passionate people to join our team as we continue leading the industry.

Join our growing team at Imperial Supplies today! We are looking for a Contracts & Compliance Administrator senior role. As the Contracts & Compliance Administrator Senior, you’ll play a key role in managing Supplier, Customer, and Government contracts across the organization. You’ll oversee the end-to-end contract process within our Contract Lifecycle Management (CLM) system and act as a trusted advisor to internal stakeholders, legal counsel, and external partners. This position offers the opportunity to make a significant impact on risk management, operational efficiency, and compliance excellence within our growing organization.

Imperial Supplies, a Grainger company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.

What can Imperial do for you?

• Competitive salary   
• Remote or hybrid schedule promoting work/life balance
• Immediate medical, dental, vision; 12 hours of PTO for every full month worked (up to 144 hours a year!), 6 paid holidays and 6% of annual earnings contributed to your retirement, immediately vested!

What You’ll Do

• Manage and lead the internal contractual process through the entire lifecycle for complex, concurrent opportunities across multiple business functions.
• Administer contract requests and workflows within Imperial’s CLM software.
• Consult with stakeholders to draft, redline, and reconcile contractual provisions with precision and accuracy.
• Communicate potential risks and mitigation recommendations to executive leadership and key partners; collaborate with legal counsel to reduce exposure to risk.
• Participate in—and occasionally lead—contract negotiations and review meetings; ensure timely follow-up and post-execution compliance.
• Maintain key deadlines, provide updates, and manage expectations of internal and external customers and suppliers.
• Support bid and proposal activities in partnership with internal teams.
• Review customer and supplier terms and conditions received via general inboxes.
• Support project initiatives and other contractual requirements as directed by the Director, Contracts & Compliance.

Minimum Qualifications:

• Associate’s degree in Paralegal Studies, English Studies, or related field — or equivalent work experience.
• 2+ years of experience in paralegal, contract review, or a related business field.
• Strong communication skills, both written and verbal, with the ability to translate complex terms clearly and concisely.
• Proven analytical, critical thinking, and problem-solving abilities.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree in Paralegal Studies, English Studies, or related field.
• 3+ years of experience in contract review, compliance, or legal administration.
• Familiarity with Contract Lifecycle Management (CLM) software or similar systems.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.