Administrative Assistant- Marketing


GREEN BAY, WI, US, 54301-5160

Date:  Nov 10, 2023

At Imperial Supplies, we foster a welcoming workplace where you can build a career for yourself, while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Join our team as a part-time Administrative Assistant in our Marketing Department and be an integral part of moving our business forward!


What is Imperial Supplies? Imperial Supplies, a Grainger company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.


Why should you join Imperial?

  • Competitive salary        
  • Hybrid / Remote schedule
  • Part-time flexible work schedule
  • Medical, dental, vision; PTO, 6 paid holidays and 6% of annual earnings contributed to your retirement, immediately vested.



Position Overview:  Under general direction, provide administrative support for the marketing and ecommerce teams to meet business objectives.



Key Responsibilities:


  • Coordinate promotional product vendor relationships, new and updated Imperial logo merchandise and inventory levels.
  • Manage marketing department purchase orders and invoices, including creation of purchase orders, getting sign offs, and tracking for budget.
  • Manage and distribute event tickets to internal and external stakeholders for corporate sponsored events.
  • Assist with marketing tasks as needed. Examples include social media support, flyer support, project coordination, basic web updates.
  • Coordinate department print requests.
  • Assists with Tradeshow Administrative support, including coordinating shipping, tracking shipments, and booth support.
  • Maintains the business card request process.
  • Responsible for maintaining company memberships, including state trucking associations, industry organizations, market based organizations.
  • Monitor and maintain marketing department supplies and place orders as needed.
  • Assist with internal sales promotions on request.
  • Responsible for scheduling meetings and conference rooms and creating agendas for routine meetings.





Minimum Education and Experience: Associate degree or equivalent work experience and 3-5 years business office experience.



Required Skills:  Ability to multi-task, be detail oriented and provide high-energy engagement is required. Must be extremely comfortable with changing job focus daily, being flexible and working in a fast-paced environment. Strong time management skills. Strong verbal and written communication skills to work with cross functional teams and vendors to ensure on time delivery of tasks. Basic knowledge of Microsoft Suite (Word, Excel, PowerPoint, etc.)