Cash Applications Specialist

Work Location Type: Hybrid 

WFS is committed to keeping businesses working and their people safe in the process. As a Grainger company, We Keep The World Working® by serving customers with products delivered through innovative technology and deep customer relationships. We’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We’re looking for passionate people to join our team as we continue leading the industry.

Position Summary:

The Cash Applications Specialist will contribute to the Financial Services team by ensuring the timely and accurate posting of all cash receipts.  The Cash Applications Specialist will work closely with the Credit & Collections team to communicate and help resolve any discrepancies.
 

KEY DUTIES AND RESPONSIBILITIES: (You Will):

• Process high volume of incoming customer payments (EFT/ACH/Wire, credit & debit card payments and cheques) and accurately apply to open invoices on customer accounts
• Communicate and coordinate with Credit Collections Representatives and/or customers on short/overpaid invoices and payment issues (i.e., missing remittance, unearned discounts)
• Process miscellaneous payments (i.e., rebates, management fees) and resolve unapplied cash in a timely manner
• Assist ICSRs and Branch Managers with issues of deposits on orders
• Prepare daily eDeposit and take deposits to bank as required
• Prepare cash deposits from all branches
• Facilitate customer EFT setup
• Assist with posting and balancing front counter payments
• Assist with processing credit card payments
• Process journal entries as required
• Daily reconciliation of cash/debit/credit payments – by branch location
• Perform month end A/R procedures and assist with audit information requests
• Complete ad-hoc projects and reports as required
• Prepare monthly report of Intercompany sales, and required journal entry
• Monthly analysis of inventory and record variances at year end
• Monthly calculation of FX on AR, AP and GRNI and record required journal entry

REQUIRED EXPERIENCE AND QUALIFICATIONS (You Have):

• 1-2 years related accounting experience, preferably in an Accounts Receivable environment
• Organized and detail oriented, ability to multi-task and work within a high-volume environment
• Ability to interact and problem solve effectively with customers and team members
• Strong computer skills including Excel and ERP systems

• Strong verbal and written communication skills
• Must act with intent to win as one team
• Demonstrated focus on exceptional customer service
• Post-secondary education in accounting/business would be considered an asset

Rewards and Benefits: 

Our programs provide choice and flexibility to meet your individual needs. Check out some of the benefits available to you with Grainger (may vary based on hours worked): 

• Medical, dental, vision and prescription drug coverage 
• Paid time off (PTO) and up to 10 company holidays per year
• Life insurance coverage, including spousal and dependent life insurance 
• Employee Family Assistance Program to help team members with physical, emotional, mental, financial and other concerns 
• Registered Retirement Savings Plan & Defined Contribution Pension Plan to help you save for your financial future 
• Educational & Professional Membership Fee Assistance program 
• Employee discounts, team member perks and more! 

DEI Statement

We encourage you to apply even if your experience doesn't perfectly match this job post as you may still be the right candidate for this role or others. We aspire to create a culture where everyone is comfortable being who they are, can learn and grow to realize their full potential, and is recognized and rewarded for their impact. Pre-employment background checks are required for all external candidates. Internal candidates undergo a background check when they move from a non-driving role to a driving role.

WFS is an Equal Opportunity Workplace. All qualified applicants are considered for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, age, or disability. Accommodations are available on request. 

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