Administrative Assistant

Work Location Type: Onsite
As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. We’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a Great Place to Work-Certified™ company, we’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Compensation:

The base salary for this role ranges between $39,200 - $53,900, with eligibility for an incentive target of $1,500.00 which is contingent upon achieving both individual and company performance objectives.

The pay range above is not a guarantee of compensation but reflects the potential total compensation for this role at the time of this posting based on the assigned job grade.  Actual compensation will vary depending on factors such as geographic work location, relevant experience and individual skills.  The stated range is a reasonable estimate and may change over time; final compensation may fall above or below the range provided.  Grainger reserves the right to amend, modify, or discontinue its compensation and benefits programs at any time, in accordance with applicable law.

This job posting is for an existing vacancy.

KEY DUTIES AND RESPONSIBILITIES (You Will):

• Provide administrative support to ensure efficient operation of office
• Answer phone calls, schedule meetings and customer appointments, maintain calendars
• Greet and assist visitors and customers to the office
• Answer customer questions, providing information, taking, and processing orders and addressing complaints
• Carry out general administrative duties, including but not limited to filing, copying, scanning, etc.
• Prepare and monitor invoices, collate, and distribute mail
• Exhibit polite and professional communication via phone, e-mail, and mail
• Support team by performing tasks related to organization and strong communication
• Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies through purchasing
• Ensure all archive boxes are accurately labelled and logged per record retention policies
• Open incoming mail, sort and distribute as required
• Contribute to team effort by accomplishing related results as needed
• Support all functions of the business as required
• Follow all safety protocol in compliance with WFS Health and Safety policies and procedures
• Follow all safety protocol of the Occupational Health and Safety Act
• All other duties as assigned

REQUIRED EXPERIENCE AND QUALIFICATIONS (You Have):

• Grade 12 diploma or equivalent experience required
• Proven administrative assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office including Word, Excel, and PowerPoint

Rewards and Benefits:
Our programs provide choice and flexibility to meet your individual needs. Check out some of the benefits available to you with Grainger (may vary based on hours worked):

• Medical, dental, vision and prescription drug coverage
• Paid time off (PTO) and up to 12 company holidays per year (dependent on home province)
• Life insurance coverage, including spousal and dependent life insurance.
• Employee Family Assistance Program to help team members with physical, emotional, mental, financial and other concerns
• Registered Retirement Savings Plan & Defined Contribution Pension Plan to help you save for your financial future
• Educational & Professional Membership Fee Assistance program
• Employee discounts, team member perks and more!
  
  

DEI Statement:

We encourage you to apply even if your experience doesn't perfectly match this job post as you may still be the right candidate for this role or others. We aspire to create a culture where everyone is comfortable being who they are, can learn and grow to realize their full potential, and is recognized and rewarded for their impact.

We are proud to be an equal opportunity workplace. All qualified applicants are considered for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, age, or disability. Should you need a reasonable accommodation during the application and selection process, please advise us so we can provide appropriate assistance.

Pre-employment background checks are required for all external candidates. Internal candidates undergo a background check when they move from a non-driving role to a driving role.

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